Privacy Policy
PRIVACY NOTICE
This applies to all persons intereacting with the Scottish Beekeepers Association (SBA). It details our commitment to meeting our obligations to protect personal data under the Data Protection Act 2018 (also known as the UK GDPR) and the General Data Protection Regulation (GDPR).
“Personal data” means any information relating to an identified or identifiable living individual.
The statement covers:
Contact details
What information we collect, use, and why
Lawful bases and data protection rights
Where we get personal information from
How long we keep information
How to complain
Contact details
You can contact us by emailing: secretary@scottishbeekeepers.org.uk
What information we collect, use, and why
Members of the SBA using this portal are covered by the terms and conditions of their membership. When you register as a customer of the Scottish Beekeepers Association we may ask you for the following personal information:
Contact details – name, address, email address and phone number.
Payment details – bank account number, sort code, card details.
Extra information as appropriate for provision of goods and services.
If you do not provide us with all the information that we need this may affect our ability to provide products and services to you.
Why we need your personal information – contractual purposes
We need to collect personal information so that we can manage contracts.
We will use personal information to:
Provide performance of contract
Collect payments
Communicate with you regarding our contract.
Why we need your personal information – legitimate purposes
We also process personal information in pursuit of our legitimate interests to:
Understand the nature of our customers and their interactions with the SBA.
Tailor our offerings of good and services to best suit current and future customers.
Pursue any issues of non-payment or other legal breaches (within our outside of contract).
Respond to questions, comments, support needs, complaints or concerns, outside of contract.
Why we need your personal information – legal obligations
We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with obligations:
To provide information to Government agencies as and when required by law.
To process personal information and to make reasonable adjustments where necessary in line with The Equality Act 2010.
Lawful bases and data protection rights
Under UK data protection law, the SBA must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR on the Information Commissioner’s Office (ICO) website.
Which lawful basis we rely on may affect your data protection rights, which are set out above. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
Read more about the right of access.
Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
Read more about the right to rectification.
Your right to erasure – You have the right to ask us to delete your personal information.
Read more about the right to erasure.
Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information.
Read more about the right to restriction of processing.
Your right to object to processing – You have the right to object to the processing of your personal data.
Read more about the right to object to processing.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.
Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Where we get personal information from
Directly from you.
How long we keep information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for six years.
We keep certain personal information for longer in order to confirm your identity, when you were a member and for how long. We do this to comply with the Companies Act 2006, which requires us to keep a register of members, and in the event of a claim against Scottish Beekeepers Association.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address is:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Who we are
Our website address is: https://scottishbeekeepers.org.uk.